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How we help you monitor, manage and reduce your AI spend
1Full view of AI spend
See your AI spend and usage in one place.
You see what you spend each month by provider and tool, and how that is changing.
Questions you can answer
How much have we spent this month, across all providers?
What is our cost trend?
The product's view, with illustrative figures: £67.2k in September 2026 across 5 providers, up £7.4k on Aug; spend by provider for each month from Apr, when it was £48.8k, up 38% since, Anthropic rising most, from £11.4k to £22.1k; and spend by tool, from Claude at £22.1k to Cursor at £2.6k.
2Spend by department
Manage AI cost department by department.
You see each department’s spend, how it has changed since last month, and the tools behind it.
Questions you can answer
Which departments have changed most since the last period?
Within a department, which tools drive the cost?
The product's view, with illustrative figures: departments ranked by their change on Aug, Sales up most at £2.9k; six months of spend by department; and £67.2k from 5 providers to 7 departments, Engineering the largest at £24.8k; and the tools behind the £13.1k Sales spends.
3Spend by user
Find your expert users, unexpected spend and unused seats.
You see who spends most, whose spend is rising or falling, and who has a seat they do not use.
Questions you can answer
Who has a seat but does not use it?
Whose spend is rising or falling fastest?
The product's view, with illustrative figures: Operations' 4 people with a seat and no activity in 30 days or more, each with their seat and the day they were last active; whose spend rose and fell most on Aug, Oliver B. up 159% and Noah C. down 18%; and 466 of 1,350 seats idle across every tool.
4Best-value tools and models
Choose the AI tools and models that give you the best value, from any vendor.
You compare what each tool costs, in all and per active person, and see which are underused, overlapping or growing.
Questions you can answer
Which tools and models cost the most, and which the least?
Where do two tools do the same job for the same people?
The product's view, with illustrative figures: the cost of each of 6 tools with its change on the month before, what it costs for each active person and its flags, Claude the most at £22.1k and Cursor the least at £2.6k; 3 places where two tools do one job for the same people; and each metered tool's spend by model.
5Spend forecast
Budget more accurately for future AI spend.
You see spend to date and where the quarter will land against your budget.
Questions you can answer
Will this department go over budget, and by how much?
How much of the growth is seats, and how much is usage?
The product's view, with illustrative figures: each department's forecast for Dec against its budget, Sales at £16.3k against £14.0k, £2.3k over and over from Nov; seats and usage each month from Apr to Dec, 72% of the rise so far being usage; and a Q4 of £210.4k against a budget of £225.0k.
6Savings and allocation
Reduce wasted AI spend by reclaiming unused seats and cutting overlap.
You see savings ranked, each with the assumption behind it, and what the actions on them have saved so far.
Questions you can answer
Where is the biggest saving right now, and how sure are we?
Which actions are open, and what have they saved so far?
The product's view, with illustrative figures: 6 recommendations ranked by saving, £13.3k a month in all, £2.4k of it at high confidence, £7.8k medium and £3.1k low; and the actions on them, 4 of 5 open, their savings kept apart, £12.0k estimated, £3.9k reported and £1.5k verified, each action with its owner, due date and status.
7Reporting and sharing
Save time on budget reviews and audits with reports ready to share.
Export any view as a PDF or CSV, with its period and scope in the header.
Questions you can answer
What did we spend, forecast and save this period, in one document?
What data is behind these numbers, and as of when?
The product's view, with illustrative figures: the Executive overview report for September 2026, in PDF and CSV: £67.2k spent, the quarter's forecast against budget, £13.3k a month of savings found and £1.5k a month saved so far, verified, with £3.9k reported; and behind it what each figure rests on, as of 26 Sep, 09:40.
Cost Analytics reads the provider’s own admin records, through the read-only key above. Nothing is installed on anyone’s machine and nobody signs into anything new.
Who can open a named person’s figures?
Whoever you give that role to, in IT or Finance. Everyone sees only what their role allows, in every view and every report. What they change is written to an audit log you can query. What you tell your people is yours to decide.
Does it replace the provider’s own usage report? No
It puts names and departments on the provider’s records, forecasts from them, and sets them beside what you pay for elsewhere. The provider’s report stays where it is.
What happens to a subscription with no usage data?
It counts, at what you pay for it. What is missing is the usage behind that figure, and the product marks the gap rather than leaving the tool looking unused: a subscription with no usage data isn’t a subscription with no usage.
